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Council Notes from the Regular Council Meeting of Monday, February 6, 2017

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Council Notes

Regular Town Council Meeting of Monday, Feb. 6, 2017

Mayor Terry Yemen opened the meeting.
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Mayor Yemen introduced Chamber of Commerce, Office and Chamber Services Coordinator, Marley Henneigh and President of Chamber of Commerce, Shelley Rymal. They then proceeded with their presentation of the 2016 update. Some of these highlights were; The Chamber gained fifteen new members even though they were down to 231 members in 2016 from 246 in 2015; World’s Largest Dino had 127,481 visits which resulted in 2016 being the second busiest year since it opened; Drumheller’s Visitor Information Centre had 57,805 inquiries during 2016.
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First reading of the bylaw to regulate the water and wastewater systems was completed by Council.
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CAO Ray Romanetz presented council with a quarterly report and then proceeded to present the CAO’s annual report for 2016. Some accomplishments mentioned within the report are a draft of the Infrastructure Master Plan was presented to Council, and a meeting was held with Corvus and Stantec to finalize the offsite levy model. According to CAO Romanetz the Economic Development Task Force has been working on holding a strategy session with Town Council, the Task Force has also handed out Store Front Grants to four more businesses in the last quarter, and they held an “Open for Business Event”. CAO Romanetz also mentioned in the report that the Recreation, Arts, and Cultural Committee granted $1,000 to the Chamber for a Pop Up Arts and Culture Showcase, awarded $1,000 for Cosmi-com, and also awarded $805 to the East Coulee School Museum Miss Morrison Program. The Recreation, Arts, and Culture Committee has also agreed to take on the Canada 150 Celebration as part of their role. According to CAO Romanetz, Council has continued to work on the flood mitigation project and Mayor Yemen, Councillor Garbutt, and himself met with Honorable Brian Mason, Minister of Infrastructure and Transportation, to discuss funding for flood mitigation.
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Darryl Drohomerski, Director of Infrastructure Services presented council with the quarterly report and the 2016 Infrastructure annual report. Darryl Drohmerski highlighted some corporate priorities such as; upgrades to the airport, Aquaplex modernization, and the implementation of the infrastructure management plan.
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Director of Corporate Services, Barbara Miller presented Corporate Services’ quarterly report and the annual report to council. This report stated that a significant amount of time was committed to the preparation of the 3 year operating budget that will cover 2017 - 2019 and will be brought to Council in February. Also noted was the success of the E-Bill Campaign that increased the number of e-bill subscribers 150 per cent which will result in a reduced operating cost of under $6,400 per year.
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Paul Salvatore, Community Services Director presented council with the last quarter update and annual report from 2016. The report highlighted the progress community services has made in many areas such as; the webpage and the growing use through social media; revitalization which entails the installation of the first wayfinding signage; the Heritage, Arts, and Culture created a plan that should be available by the end of the first quarter in 2017; and the creation of the Fee Assistance Program for those who qualify for subsidy of recreation costs within Drumheller.
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Protective Services quarterly report and 2016 annual report was presented to council by Greg Peters, Director of Protective Services. According to Mr. Peters there were 154 calls in 2016 to the fire department. The report also states that there are 31 volunteer firefighters in the Valley. Drumheller’s bylaw enforcement dealt with just over 890 calls.
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Mayor Terry Yemen proposed that Council support an application to the FCM Partnerships for Municipal Innovation: Local Economic Development Program to provide assistance to Nicaragua. Councillor Patrick Kolafa made a motion that Council agree. Motion passed.
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Council then switched over to In Camera matters for a legal matter.
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Council Notes from the Regular Council Meeting of Monday, January 23, 2017

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Council Notes
Regular Town Council Meeting of Monday, Jan. 23, 2017

At the January 23 Council Meeting Mayor Terry Yemen welcomed Rick Strankman, Wildrose MLA for Drumheller and Settler, to the Town of Drumheller Council Meeting.
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Councillor Sharel Shoff made a motion to amend a land bylaw for the zoning of a lot in East Coulee. This amendment is to change the lot from urban transition district to suburban community residential district. This motion was passed by council.
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CAO Ray Romanetz went over the Town of Drumheller strategic business plan for 2017. Councillor Lisa Hansen-Zacharuk made a motion to accept the business plan. The motion was passed.
Councillor Jay Garbutt noted that the CAO succession plan was not included and council discussed implementing it into the business plan for 2017.
2017 corporate priorities for council include; flood mitigation, offsite levy bylaw, economic development function and readiness strategy, celebration of Canada 150 scope and budget, downtown streetscape and beautification for the Valley of a whole, and Rosedale industrial park prospectus.
Some organizational improvements included in the plan are for the media releases of town stories, citizen drop-in time with the Mayor and Deputy Mayor, and the budget strategy messaging to include the public more within the working of the town.
Paul Salvatore, Director of Community Services, replied to Councillor Lisa Hansen-Zacharuk’s question about the planned banners for Canada’s 150 by saying they just received proofs back for banners that will be going up. Mr. Salvatore said they are still talking about the budget for the 150 and what events they will have throughout the year. Salvatore said the budget for the Canada 150 is a separate budget from the Canada Day budget and will have its own funding. Councillor Tom Zariski added they are advertising for the community to get involved in the process of coming up with ways to celebrate the 150 within the community of Drumheller.
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Director of Infrastructure Services, Darryl Drohomerski, gave an update on GFL environmental solid waste collection and their new contract as Drumheller’s solid waste collection. Huxted had the contract for the last 13 years and so far it has been a smooth transition. Mr. Drohomerski said there might be a bit of congestion over the transition for the next two weeks as GFL brings bins into place before they start their regular pick ups February 6. Councillor Patrick Kolafa asked if this will affect the current pick up schedule. Mr. Drohomerski said there would be no change for at least a year.
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Director of Corporate Services, Barb Miller gave an update on the utility accounts that are in serious arrears. Ms. Miller stated there were approximately 90 accounts in considerable arrears, which have been deemed uncollectible. These accounts are all currently with collection agencies. Ms. Miller proposed these accounts, a total of $21,787.73, be written off against the bad debt allowance.
According to Ms. Miller, the accounts in arrears are largely from rental properties. Council discussed a bylaw that only residential owners can have accounts to avoid this from happening. Since the town’s current utility bylaw does not restrict account holders to property owners only, administration is not able to take full advantage of the authority to mitigate loss from bad debt of utilities granted to municipalities through the MGA specifically for this purpose.
Councillor Kolafa motioned to have this put against the allowance of bad debt and the motion was carried.
Councillor Garbutt asked Ms. Miller to clarify these bad accounts are still with collection agencies and they will still be pursuing the collection of these accounts.
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Mayor Yemen gave an update about The Canadian Badlands meeting that took place in Brooks recently. According to Mayor Yemen, during the meeting an app called On This Spot was discussed and Mayor Yemen thought it could have great potential within Drumheller. Mayor Yemen discussed the different projects that Canadian Badlands has on the go such as; Geosites, winter projects, birding, ice fishing derbies, grassland nationalists, music festivals in all the small venues around the badlands, sports council, 2018 Canadian Badlands Tourism Conference to be held in Brooks, and pheasant hunts.
Mayor Yemen said many communities such as Stettler, Taber, and now Rosemary hold pheasant hunts annually. Mayor Yemen said he would like to see this happen in Drumheller. It is held in the winter and would boost hotel stays during the season. Mayor Yemen suggested Council consider finding someone to help organize a pheasant hunt for next year.
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Council meeting was then turned over to in-camera matters.

Council Notes from the Regular Council Meeting of Monday, January 9, 2017

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Council Notes

Regular Council Meeting of Monday, January 9, 2017

To start off Drumheller’s January 9 regular council meeting Mayor Yemen said thank you to all the volunteers over Christmas who took time out of their Christmas holidays to give back to the community.

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CAO Ray Romanetz read the request for decision regarding the two vacancies on the Public Library Board. The Public Library Board proposed that council decide on the two applications received by Ms. Denise Lines and Dr. Sarwat Rehan. Councillor Pat Kolafa made a motion that both be appointed for three year terms. Motion passed unanimously.
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CAO Romanetz also read a request proposed by Palliser Regional Municipal Services that council approve the Town of Drumheller to participate in an application regarding grants for resources to create intermunicipal development plans.

Under the modernized municipal government act, two or more municipalities with common boundaries will now be required to prepare Intermunicipal Development Plans. Palliser Regional Municipal Services is submitting an application to Alberta Community Partnership Grant Program for resources to create this plan.

M.D. Of Acadia No. 34 is the managing partner for the application who wishes to have Drumheller join them. If awarded, the grant would be for up to $200,000. Motion was carried for council to approve joining the application for the grant.
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Barb Miller, Director of Corporate Services gave an update on tax penalty communication. The goal is to educate the public on the tax penalty for late payments on property taxes and how to better avoid this. Ms. Miller said that through the last few years there has been problems when people paid through online banking or through the bank because they did not realize there would be a delay in processing the payment to the town. Whereas paying directly at town hall there is no delay. Council discussed how to help communicate this with the community.
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Council then turned to in camera matters.

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